Schedule a one-time or recurring meeting

Schedule a meeting when you want people to know about it ahead of time. You can set it to happen once or on a repeat. Every account can host meetings, and this page covers scheduling in Communicator. No Communicator? You can still host. Schedule meetings from your user portal.

This feature needs the Communicator apps add-on on your account. See plans and pricing

Some labels in your portal or apps may look slightly different from this guide.

Schedule a meeting

1. 1
   Step 1:

   Open the scheduler

   Select the Meeting icon, then the Schedule Meeting tab.
2. 2
   Step 2:

   Fill in the details

   Enter a subject, a start date and time, a duration and a time zone. Add a description if people need context.
3. 3
   Step 3:

   Pick one time or a repeat

   Leave it as a one-time meeting, or set it to recur. For a repeat, choose the pattern and when it should stop, for example after ten meetings.
4. 4
   Step 4:

   Choose who can join

   Choose public if anyone with the link may join. Choose private to admit only the people you invite.
5. 5
   Step 5:

   Add participants

   Pick coworkers from your contacts, or type an outside guest's email address.
6. 6
   Step 6:

   Add co-organizers if you want them

   Drag a participant into the co-organizers list, or open their three dot menu and select Assign co-organizer.
7. 7
   Step 7:

   Schedule it

   Select Schedule. Everyone you invited gets a notification and an email, and the meeting appears in their Meeting List.

The longest duration you can choose depends on your meeting limit. That's 45 minutes on every plan unless your account has the Video meetings add-on. See meeting limits.

Co-organizers

A co-organizer can run the meeting if you can't. They can start or edit it, manage participants and assign more co-organizers. You can have more than one.

Find, change or cancel a meeting

1. 1
   Step 1:

   Open Meeting List

   Select the Meeting icon, then Meeting List.
2. 2
   Step 2:

   Select the meeting

   On the Scheduled tab, select the meeting to open its side panel. It shows the meeting number, the invite link and who's invited.
3. 3
   Step 3:

   Start, edit or delete

   Use Start, Edit or Delete. Only the organizer and co-organizers get these buttons.

Let your admin schedule for you

Your admin may also be able to create meetings with you as the organizer from the Meetings page in the admin portal. Ask them if you'd like that. Don't see this option? Contact support and we'll set it up for you.