VoIP (Voice over Internet Protocol) has revolutionized the way businesses communicate. These internet-based phone systems offer many features and benefits that traditional landline phones just can’t match.
So, what is a VoIP phone exactly?
Simply put, it is a telephone system that uses the internet to transmit voice and data instead of traditional phone lines. It allows users to make and receive calls from anywhere in the world as long as they have an internet connection.
This has made communication more efficient, cost-effective, and flexible for businesses of all sizes. According to a recent study, phone costs can be reduced by up to 50% with VoIP phone systems.
Now, you may be wondering how to choose a VoIP phone system for your business. Look no further, as we have compiled a list of the top 10 best VoIP phones for small businesses and enterprises:
What Are Some of the Best VoIP Phones for Small Businesses and Enterprises?
1. Grandstream GXP Series
The Grandstream GXP series offers a wide range of VoIP phones that cater to small businesses and enterprises alike. These business phones have a sleek design and user-friendly interface, making them easy to use for employees. The GXP series also boasts HD audio quality and advanced telephony features that improve productivity and collaboration.
Our Models of Choice
Grandstream 2140
The Grandstream 2140 model is one of the best VoIP phones for users looking for a high-quality, feature-rich phone at an affordable price. It’s known for its reliability and extensive features.
One of its most notable features is its 4.3-inch color display that provides easy navigation through the phone’s features, such as call transfers and conference calls.
Pricing
Starting at $78.00.
Features
- 4.3-inch color display
- Dual switched auto-sensing
- Up to 4 SIP accounts, 5 programmable context-sensitive soft keys, and up to 5-way conferencing
- Advanced security and privacy protection
- Integrated real-time web application
Grandstream 2135
Another popular model in the GXP series is the enterprise-grade Grandstream 2135. This phone is ideal for workers who handle high call volume and require a reliable, user-friendly phone.
Its standout feature is its dual Gigabit network ports, allowing for high-speed data transfer during calls or video conferencing.
Pricing
Starting at $79.00.
Features
- 32 digitally programmable and customizable BLF/speed-dial keys
- 8 lines, 4 SIP accounts, 4 XML programmable context-sensitive soft keys
- Built-in Bluetooth for syncing headsets and mobile devices
- 4-way audio conferencing for easy conference calls
Check out our full line of Grandstream VoIP solutions here to find the perfect fit for your organization’s needs.
2. Yealink SIP-T Series
The Yealink SIP-T series is another line that features some of the best enterprise VoIP phones on the market. These phones are known for their ease of use, superb phone quality, and scalability. Additionally, all their VoIP services come with advanced security features to protect your company’s sensitive information.
Our Models of Choice
Yealink SIP-T23G
The Yealink SIP-T23G is a sleek, affordable, and reliable phone that offers excellent performance for small to medium-sized businesses. This phone boasts a 132×64-pixel graphical LCD display and HD voice quality, making it ideal for long conversations.
Pricing
Starting at $92.00
Features
- 132×64-pixel graphical LCD display
- Up to 3 SIP accounts
- Wall Mountable
- Yealink HD Voice
- Simple, flexible, and secure provisioning options
Yealink SIP-T40P
The Yealink SIP-T40P is a cost-effective, feature-rich phone with exceptional sound quality for enterprises. It comes with a backlit display, making it easy to use in dimly lit environments. With up to 3 SIP accounts and advanced security features, this is one of the best VoIP phones for businesses looking for a dependable VoIP solution.
Pricing
Starting at $215.00
Features
- 132×64-pixel graphical LCD display with backlight
- 3 SIP accounts
- Wall Mountable
- Yealink Optima HD Voice technology
- Integrated stand with two adjustable viewing angles
View our full range of Yealink VoIP solutions here.
What Are Some of the Best VoIP Phones Alternatives For Small Businesses?
Although Grandstream and Yealink are top contenders in the VoIP market, there are also other excellent options available for small businesses and enterprises. Some of these alternatives include:
3. Polycom VVX Series
The Polycom VVX Series is a line of powerful and user-friendly VoIP phones designed for small to medium-sized businesses. These phones come with high-definition audio and a large color display for easy navigation. They also offer advanced features like call handling, conferencing, and integration with popular business applications.
Our Models of Choice
Polycom VVX 301 IP Phone
Polycom VVX 411 PoE IP Phone
Polycom VVX 350 6-Line Mid-range Color IP Desktop Phone
Pricing
VoIP phones in the Polycom VVX Series can range from $85 to $380.
Features
- Intuitive user interface with high-resolution color display
- HD voice and speakerphone for crystal-clear audio
- Flexible deployment options with PoE support
- Integration with popular business applications like Microsoft Teams, Skype for Business, and Zoom.
4. Cisco SPA Series
The Cisco SPA Series offers a variety of VoIP phones that are perfect for small businesses and enterprises. These phones come with wideband audio, multiple line appearances, and advanced call-handling features. They also offer easy installation and configuration, making them a popular choice for businesses of various sizes.
Our Models of Choice
Cisco SPA303G 3-Line IP Phone
Cisco SPA504G 4-Line IP Phone
Cisco SPA508G 8-Line IP Phone
Pricing
A VoIP phone system in the Cisco SPA Series can range from $45 to $170.
Features
- High-quality voice and speakerphone for clear audio
- Affordable pricing for small businesses
- Multiple line appearances for efficient call handling
- Easy installation and configuration with Cisco’s web-based interface
5. Snom D7XX Series
The Snom D7XX Series offers a range of VoIP solutions that are designed for professional use in businesses. As Snom’s best-selling series, these phones offer high-end features, elegant design, and advanced technology for top-notch communication. The D7XX Series also has a variety of expansion modules to enhance productivity and efficiency in the workplace.
Our Models of Choice
Snom D710
Snom D713
Snom D717
Pricing
The Snom D7XX Series ranges from $65 to $150, depending on the model and additional features.
Features
- High-resolution color display for easy navigation and call handling
- Customizable function keys for quick access to frequently used features
- Expansion modules for increased productivity and efficiency
- Advanced security features to protect sensitive information and block unauthorized access
6. Cisco Meraki MC Series
Another series that always ranks as one of the best VoIP systems for enterprises is the Cisco Meraki MC Series. With a beautiful, carefully designed form factor, these phones offer advanced features and functionality that are ideal for modern workplaces.
Our Models of Choice
Cisco Meraki MC74 (the only model in the series)
Pricing
The Cisco Meraki MC74 is priced at $599, making it a more expensive option compared to a lot of the other business VoIP system options on the market.
Features
- Intuitive touchscreen display for easy navigation and call handling
- Customizable function keys for quick access to frequently used features
- Bluetooth support for hands-free calling and wireless headset compatibility
- Enterprise-grade security features to ensure privacy and protect against cyber threats
7. Digium D80
The Digium D80 is a powerful and feature-rich business VoIP phone service that offers enterprises advanced telephony capabilities. With a sleek, modern design and robust features, this phone is perfect for companies looking to upgrade their communication systems.
Our Models of Choice
Digium D80
Pricing
The Digium D80 comes in at a price point of around $329.
Features
- 7-inch touchscreen display for easy navigation and call handling
- 20 on-screen virtual keys for quick access to important functions
- Power over Ethernet (PoE) support for easy installation and minimal cable clutter
- One-piece desk mount for a clean and organized workspace
8. Avaya J100 Series
The Avaya J100 Series is a range of stylish and feature-packed business VoIP phones that offer users an intuitive and seamless communication experience. With their sleek design and powerful features, these phones are perfect for companies of any size.
Our Models of Choice
Avaya J129 IP Phone
Avaya J139 IP Phone
Avaya J159 IP Phone
Pricing
Prices for the Avaya J100 Series vary depending on the model and features chosen. The entry-level Avaya J129 starts at around $25.
Features
- High-quality audio.
- Customizable function keys for quick access to frequently used features
- Expansion modules available for additional features and capabilities
9. Fanvil X Series
The Fanvil X Series is a comprehensive range of business VoIP phones that offer users advanced functionality and reliability. With their sleek design and powerful features, these phones are suitable for businesses of all sizes.
Our Models of Choice
Fanvil X7 Enterprise IP Phone
Fanvil X7A IP Phone with Camera
FanvilX7C Enterprise IP Phone
Pricing
VoIP business phones start around $85 for lower-end models.
Features
- HD audio for clear and crisp communication
- Multiple line appearances for managing multiple calls simultaneously
- Built-in Bluetooth and Wi-Fi support for flexibility and convenience
- Adjustable LCD display for optimal viewing angles
10. Aastra 6800i Series
The Aastra 6800i Series is a range of high-performance VoIP phones that offer users advanced features and functionalities for efficient communication. With their modern design and wide range of options, these phones are ideal for businesses looking to enhance productivity.
Our Models of Choice
Aastra 6865i IP Phone
Aastra 6867i IP Phone
Aastra 6869i IP Phone
Pricing
Prices for the Aastra 6800i Series vary depending on the model and features chosen. The Aastra 6865i starts at around $27.
Features
- HD audio for crystal-clear sound quality
- Built-in Gigabit Ethernet for high-speed data transfer
- Function keys including: Transfer, Callers List, Hold, Redial, Goodbye, Options, 2 volume keys, Mute, and Speaker
Important Features to Look for When Choosing the Right VoIP Phone for Business
Now that we have discussed a few recommended models, let’s take a closer look at some key features to consider when choosing the best VoIP phone for your business:
Voice Quality
Voice quality is one of the most important features to consider when choosing a VoIP phone. After all, the primary purpose of a business phone is to facilitate clear and effective communication. Poor voice quality can lead to misunderstandings and frustration, ultimately hindering productivity.
When evaluating voice quality, look for VoIP solutions with HD audio or wideband audio capabilities. This technology allows for a wider frequency range, resulting in clearer and more natural-sounding conversations. Additionally, consider phones with noise-cancellation features to minimize background noise and improve call clarity.
User-Friendly Interface
The best VoIP phones for small businesses are easy to use. Look for phones with a user-friendly interface and intuitive navigation. This will help your employees quickly adapt and start using the phone system without much training or external support.
Some features that contribute to a user-friendly interface include programmable function keys, customizable screens, and easy-to-read displays.
Advanced Call Handling Features
In addition to basic call-handling features like call transfer and hold, consider advanced features that can improve the efficiency of your communication process. Some useful features to look for include:
- Call forwarding: allows you to forward calls from one extension or device to another.
- Auto-attendant: greets callers with a menu of options and directs them to the appropriate department or employee.
- Voicemail-to-email transcription: converts voicemail messages into text format and sends them to your email, making it easier to access and manage messages.
- Conference calling: enables multiple parties to join a call, facilitating collaboration among team members.
- Call recording: allows you to record important calls for future reference or training purposes.
Reliability and Durability
When choosing the best VoIP phone for small businesses, it is crucial to consider the reliability and durability of the device. Look for phones from a reputable VoIP provider with a proven quality and reliability track record. This will ensure that your communication system remains functional and efficient at all times.
Additionally, choose phones that are built to last and can withstand daily use in a busy office environment.
Scalability
As your business grows, you may need to add more phone lines or extensions. Be sure to choose a VoIP phone system that can easily scale with your growing needs.
Look for systems that offer options for adding new lines or extensions without disrupting your current setup. Additionally, choose phones that are flexible enough to adapt to changing communication needs – such as the ability to integrate with other communication tools like video conferencing software.
Security Features
With the rise of cyber threats, security is a top concern for businesses of all sizes. When choosing a VoIP phone system, make sure it has robust security features to protect your communication data. Look for features such as encryption and secure login options to ensure that your calls and messages are kept confidential.
Remote Management
With the rise of remote work, choosing a VoIP phone system that can be easily managed and supported remotely is important. This includes features like remote access to voicemail, call forwarding, and call routing. Additionally, make sure your VoIP provider offers reliable technical support for any issues that may arise.
Cost-Effectiveness
One of the main advantages of VoIP phone systems is their cost-effectiveness.
When choosing a VoIP phone for your small business, consider the total cost of ownership – including upfront costs, monthly fees, and potential maintenance or upgrade costs. Look for VoIP providers that offer affordable packages and transparent pricing to ensure you are getting the best value for your budget.
Final Thoughts
Choosing the right VoIP phone system for your small business or enterprise is crucial in maintaining efficient and effective communication. By considering different brands and features, you can find the perfect VoIP phone system that meets your business needs.
At CallSprout, we offer a variety of VoIP phone systems and services tailored to fit the unique needs of each business. Our team of experts can guide you in choosing the right system, as well as provide ongoing support to ensure smooth communication for your business.
Contact us today to learn more!
